LATESOL Bylaws

(approved at the 2003 Conference)

CONSTITUTION ARTICLE I Name

The name of this Association shall be Louisiana Teachers of English to Speakers

of Other Languages (LaTESOL).

ARTICLE” II Purpose

Section 1. LaTESOL is a not-for-profit organization whose purposes are:

  1. To promote the professional development of the teacher of ESOL within the state of Louisiana;
  2. 2. To strengthen at all levels instruction and research in ESOL in the state of Louisiana;
  3. To collect and disseminate useful information about the teaching of ESOL and about new developments in the state of Louisiana;
  4. To establish national contacts through affiliation with TESOL ;
  5. To provide opportunities for sharing of information, group study, and discussion of problems confronting TESOL teachers in the state of Louisiana;
  6. To cooperate in appropriate ways with groups having similar concerns.

Section 2. This Association is organized exclusively for educational purposes, including the making of distributions to an organization that qualifies as exempt under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law).

Section 3. Notwithstanding any other provision of these articles, the Association shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the cor-responding provision of any future United States Internal Revenue law).

Section 4. All monies of the organization shall only be disbursed in the support of the purposes of this organization and shall not be disbursed to any member of the organization for his or her own private gain. Monies may be disbursed only with the approval of the Executive Board and/or the majority of members in good standing at a business meeting.

ARTICLE III Membership

Individual voting membership in LaTESOL shall be open to any person who at any educational level teaches English to Speakers of Other Languages, as well as to any person preparing for or otherwise interested in such teaching. Non-voting membership shall be open to institutions, agencies, and commercial organizations.

ARTICLE IV Meetings

LaTESOL shall hold at least one general meeting a year for the total member-ship, at such time and place as the Executive Board shall determine, with part of the meeting devoted to the business of LaTESOL. The Executive Board shall hold at least one additional meeting each year. Special meetings of the general membership may be called by the Executive Board.

ARTICLE V Officers

The elected officers of the Association shall be: a President, a First Vice President, a Second Vice President, a Secretary, and a Treasurer. The officers shall perform the duties prescribed in the Bylaws.

ARTICLE VI Executive Board

The Executive Board shall consist of the elected officers, the immediate past president, the liaison officer, publication editor, parliamentarian/historian and members elected at large, who shall implement matters of policy as determined at the general meetings, and may initiate action appropriate to that policy.

All members of the Executive Board shall be members of TESOL.

ARTICLE VII Committees

The standing committees shall be as follows: (1) Program Committee; (2) Membership Committee; (3) Nominating Committee. The Committees shall perform the duties prescribed in the Bylaws.

ARTICLE VIII Amendments

Proposed amendments to this Constitution must by approved by a majority of the members of the Executive Board or be submitted to the President in a petition signed by at least fifteen (15) members in good standing. Any such proposed

amendment shall be distributed to all members at least thirty (30) days before the proposed amendment is voted on. To become effective, the proposed amendment must be ratified by at least two-thirds of the members in good standing at a general meeting of the Association, or by a majority of those members in good standing who respond to a poll by mail.

ARTICLE IX Standard Authority

The rules in the latest edition of Robert’s Rules of Order Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with this Constitution and Bylaws.

ARTICLE X Adoption

The adoption of this Constitution shall be by a majority of members in attendance at the Annual Business Meeting to.be held in the Spring.

ARTICLE XI Earnings

No part of the net earnings of this association shall inure to the benefit of, or be distributed to, its members, trustees, officers, or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article hereof. No substantial part of the activities of the association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the association shall not participate in, or intervene in (including the pub-lishing or distribution or statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law). All checks issued are to be signed by both the treasurer and the president.

ARTICLE XII Dissolution

Upon the dissolution of the association, the Executive Board shall, after paying or making provision for the payment of all of the liabilities of the association, dispose of all of the assets of the association exclusively for the purposes of the association in such manner, or to such organization or organizations organized and operated exclusively for charitable or ed-ucational purposes as shall at the time qualify as an exempt organization under Section 501 (c) (3).

All finances or properties of this organization will become sole properties of the national TESOL organization or another nonprofit organization of like interests.


BYLAWS


ARTICLE I Membership

Section 1. Annual Dues

The annual dues shall be specified by the Executive Board.

Section 2. Publications and Announcements

Members shall receive the publications and announcements of the association.

Section 3, Membership Year

The membership year shall be from January 1st to December 31at. A member in good standing shall be one who has paid dues for the current fiscal’ year. Past members will not be purged from the rolls for three years.

ARTICLE II Duties of the Officers and Executive Board

Section 1. President

The President shall preside at all business meetings of the Association and at all meetings of the Executive Board. He/She shall also make all necessary appointments to carry out the objectives of the Association.  The President shall be an ex-officio member of all committees except the nominating committee. The President may not serve successive terms of office without approval of the board.

Section 2. First Vice President

The First Vice President shall assume all the duties and responsibilities of the President in the President’s absence. The First Vice President shall succeed to the presidency. The First Vice President shall be res-ponsible for planning and developing the program of the next annual meeting and of any other regular meetings.

Section 3. Second Vice President

The Second Vice President shall be membership chairperson, responsible for promoting membership.

Section 4. Secretary

The Secretary shall record the minutes of each meeting, call the roll when required, conduct the correspondence of the Association unless otherwise specified, and ensure that members are notified of general meetings.

Section 5. Treasurer

The Treasurer shall: (1) collect dues, hold funds deposited in his/her care and pay them out on order of the President with the approval of the Executive Board; (2) deposit the money received as dues in an accredited bank, make all disbursements by check, maintain proper financial records, and have the books audited as specified by the Executive Board; (3) present a written financial report at the Annual Meeting and at any other regular meetings; (4) maintain a register of all paid members in collab-oration with the Membership Committee.

Section 6. Liaison Officer

The Liaison Officer shall be appointed by the president and serve for a term of three years. The Liaison Officer may serve successive terms. The Liaison Officer shall be responsible for all communications between LaTESOL and the national TESOL. He/She shall submit annual reports and copies of relevant documents to the national TESOL, and shall be a non-voting ex-officio member of all Standing Committees.

Section 7. Parliamentarian

The Parliamentarian shall be appointed by the President and shall be available to all Standing Committees.

Section 8. Publications Editor

The Publications Editor shall be appointed by the President with the approval of the Executive Board. The Publications Editor shall be responsible for publication of the Newsletter, as well as any other publications produced by or for the Association, at intervals determined by the Executive Board, and shall also be responsible for publicizing the activities of the Association. The Publications Editor shall direct any other publications, including the publication of ballots.

Section 9. Members-at-large

The members-at-large on the Executive Board shall be responsible for outreach to increase membership and to serve on standing committees. There shall be six members-at-large serving two-year terms. Each year, three shall be elected.

ARTICLE III Vacancies

A vacancy in any office shall be filled by an appointment of the President in accordance with the qualifications required for said vacancy and with the approval of two-thirds of the Executive Board. If the office of President becomes vacant, the President-elect shall serve as President for the remainder of that term, and may succeed himself/herself for the Presidency for the following year. Other vacancies among the Standing Committees shall be filled by a majority vote of the Executive Board. Vacancies among the members-at-large shall be filled by the President.

ARTICLE IV Standing Committees

Section 1. Conference Committee

The First Vice President shall be chairperson of the Conference Committee, which shall be responsible for planning and developing the Annual Conference and any other conferences of the Association.

Section 2. Membership Committee

The Second Vice President shall be the chairperson of the Membership Committee, which shall be responsible for promoting membership in LaTESOL and in maintaining accurate and current membership lists.

Section 3. Nominating Committee

A Nominating Committee of three to five members shall be appointed by the President with the approval of the Executive Board. This committee shall present a slate of candidates for office for distribution to all members at least thirty (30) days before the Annual Meeting. This slate shall be representative of the geographical, institutional and professional background of the membership. Requests for nominations from the general membership shall be published in the issue of the Newsletter preceding the Annual Meeting and shall be forwarded to the Nominating Committee at least sixty (60) days before the Annual Meeting. There shall be no nominations from the floor at the Annual Meeting.

ARTICLE V Select Committees

With the approval of the Executive Board, the President may appoint select committees in the general interest of the Association.

ARTICLE VI Elections

The slate of officers shall be approved at the annual meeting. A simple majority vote shall be sufficient to elect. The term of office shall begin at the close of the annual meeting.

ARTICLE VII Elected Terms of Office

President – 1 year

First Vice-President – 1 year

Second Vice-President – 3 years

Secretary – 2 years

Treasurer – 3 years

Member-at-Large – 2 years

ARTICLE VIII Quorum

A quorum shall consist of a majority of the members present at the Annual Meeting.

If two-thirds of the members are not present, the actions of the meeting are subject to the approval of the Executive Committee.

ARTICLE IX Voting

At the annual meeting, binding decisions shall be approved by a majority vote of the members present. At board meetings, binding decisions shall be approved by a majority vote of the elected board members.

ARTICLE X Bylaw and Constitutional Changes

Proposed amendments to the Bylaws must: be submitted to the membership thirty (30) days prior to the Annual Business Meeting or at a special meeting called by the Executive Board. A proposed amendment requires two-thirds vote of the members present at the meeting. Proxy votes may be considered.

ARTICLE XI Special Interest Groups

Special interest groups open to membership at time of member enlistment shall be the following:

  • Adult Education
  • Applied Linguistics
  • CALL
  • ESOL in Elementary Education
  • ESOL in Secondary Education
  • ESL in Higher Education
  • ESL in Bilingual Education
  • Teacher Education
  • Video